WW TECH
support@williamsvillewellness.com
804-559-9959 Ext.114
Email Signature Generator - Williamsville Wellness

Email Signature Generator

Select your name from the dropdown to generate your professional email signature with photo, contact details, and company branding.

Select Your Name

Choose your name from the list or select "New Staff" for manual entry

⚠️ Important

Please double-check all details for accuracy before copying your signature. Verify your name spelling, title, extension, and email address are correct.

Your Email Signature

Preview and copy your generated signature
Note: Some formatting may appear differently in Outlook (e.g., banner image displays full width). This is expected.

Select your name to see your signature preview

How to Add Your Signature to Outlook

  1. Generate your signature by selecting your name from the dropdown OR choosing "New Staff" to enter your information manually
  2. Copy your signature using the button above
  3. Open Outlook Signature Settings
    Choose which version of Outlook you're using:
  4. Create or Edit Signature
    Click "New" to create a new signature or select an existing one to edit. Give it a name like "Williamsville Wellness" or "My Signature".
  5. Paste Your Signature
    In the signature editor, right-click and select "Paste" or press Ctrl+V to paste your signature (including text and image).
  6. Add Phone Number Hyperlink
    Since phone hyperlinks don't copy properly to Outlook, you'll need to add this manually. Select your phone number in the signature editor and create a hyperlink with tel:8045599959,YourExt (replace YourExt with your actual extension number). The comma tells the phone system to pause and dial the extension. After creating the hyperlink, highlight it and change the font color to black to match the other hyperlinks.
  7. Set as Default
    In the signature settings, set your new signature as the default for New messages and Replies/forwards.
  8. Save and Test
    Click "OK" or "Save" to save your signature. Test it by using the email button below to send a test message to the team and confirm your signature appears correctly.

For New Staff Members

If you're a new team member and don't see your name in the list, select "➕ New Staff (Manual Entry)" from the dropdown to create your signature by entering your information manually. Contact the team using the button below to be added to the permanent list.

Need Help?

If you need assistance with your email signature setup, contact the team:

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